How to add a system to SAP Logon manually

Adding a system to SAP Logon by hand is quick once you know which fields matter. This guide covers both connection types — a specific application server, and a load-balanced group logon via a message server.

What you need from your Basis team

Before you start, get these details for the system:

• System ID (SID) — a three-character code, e.g. PRD.
• Application server host name or IP (for a direct connection), or the message server and logon group (for load balancing).
• Instance number — two digits, e.g. 00.
• SAP router string — only if the system sits behind a saprouter.

Step 1 — Start a new entry

Open SAP Logon and click New (the "+" or "Add New Entry" button). A wizard opens asking for the connection type.

Step 2a — Custom application server

Choose this to connect directly to one server. Enter:

• Description — a friendly name that will show in your list.
• Application Server — the host name or IP.
• Instance Number — e.g. 00.
• System ID — the SID.

Add the router string in the connection field if required, then finish.

Step 2b — Group/server selection (load balancing)

Choose this for a load-balanced system that spreads users across servers. Enter:

• System ID — the SID.
• Message Server — the host name (and port, if asked).
• Logon Group — e.g. PUBLIC or SPACE.

The message server then routes you to whichever application server is least busy.

Step 3 — Organise with folders

Drag the new entry into a folder to keep your list tidy — for example by landscape (Production, Quality, Development) or by project. Folders are preserved when you later move your list to another machine.

Step 4 — Connect

Double-click the entry. On first logon you'll enter your client, user and password — these are never stored in the system list itself, only entered at logon time.

Doing this on many machines?

If you find yourself adding the same systems on machine after machine, set them up once and move the whole list with SAP Logon Transfer instead — folders, message servers and routers included, no retyping. See moving SAP GUI to a new computer.