How to move SAP GUI to a new computer (transfer your system list)

Getting a new laptop shouldn't mean rebuilding your SAP system list by hand. Your whole landscape — every folder, server, router and logon group — already lives in one file. Here's how to carry it across cleanly.

The manual way (and its catch)

In theory you can copy %APPDATA%\SAP\Common\SAPUILandscape.xml from the old machine to the new one. That works when the new machine has no SAP systems yet. But if it already has some, overwriting the file wipes them — and if you only want a few folders, hand-editing the XML risks breaking the router and message-server references.

The clean way

On the old machine: open SAP Logon Transfer, click Auto-detect → Load, tick the folders or systems you want, and choose Export selected. The filename is prefixed by what you exported (all_…, a folder name, or a single system's name).
Move the file to the new machine — USB, email, or your cloud folder. (Or skip this step entirely and use Back up to cloud on the old machine, then Restore from cloud on the new one.)
On the new machine: open the tool, load the exported file, tick what you want, and choose Import to this machine. A preview shows which systems are new (added) and which already exist (blocked, in red). A .bak of the current config is written first.
Restart SAP Logon to see the systems appear.

Because the tool resolves router and message-server references, a load-balanced system or one behind a SAP router keeps working on the new machine — not just the app-server entries.

Merging instead of replacing

If the new machine already has its own systems, you don't have to choose between them and yours. Import merges: existing systems stay, new ones are added, and duplicates are skipped rather than doubled. That makes this the same procedure you'd use to sync two machines that should share a set of systems.

Keep a backup while you're at it

Once everything's on the new machine, use Back up to cloud to drop a timestamped copy into OneDrive, Google Drive or Dropbox. Next time you switch machines, restore is one click.